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PA to Managing Director

 

Our client is a leading British manufacturer who has been established for over 25 years.  They work with customers and stakeholders on complete solutions and products that give high performance, longevity and excellent value for money.  Due to exciting growth plans and a healthy order book, the Managing Director is now seeking an experienced Personal Assistant to support him on a day to day basis. This is a fantastic opportunity for someone to work closely with the MD and offer confidential support.

You will be responsible for undertaking administrative work on behalf of the Managing Director,

and to free up the Managing Director’s time to enable him to spend maximum time on

strategic tasks.

 

You must have experience in a similar role and be able to demonstrate excellent organisational and administrative skills, including a good working knowledge of all Microsoft packages. Professionalism and confidentiality are key, as is the ability to think ahead and forward plan. You should also be motivated by working in a people-centric business where developing and maintaining professional relationships with colleagues and clients is essential.

 

Essential Job Responsibilities

 

The PA to Managing Director (MD) role performs the major functions listed below.  The position may require additional duties/responsibilities that may not be outlined below, and specific functions are subject to change.

 

  • Complex diary management for the MD, including arranging meetings internal and external.
  • Preparing meeting materials when required.
  • Management of MD’s inboxes, ensuring that emails are correctly dealt with, forwarding on to other staff members for information and possible action.
  • Extensive and efficient e-mail correspondence.
  • Researching and booking travel/accommodation for MD as required and support in person at meetings across the UK as required. Creation of detailed travel itineraries.
  • Taking and producing management meeting minutes.
  • Overseeing the creation of client packs and other documents, including their formatting, printing, binding and distribution.
  • Processing of expenses for MD.
  • Being a gentle reminder to MD for outstanding items, decisions and keeping actions moving forward.
  • Arranging social events for both MD and the team. Ad-hoc personal errands for the MD.
  • Management of miscellaneous issues. Readiness to be contacted out of office hours.
  • Handling confidential matters with discretion.

 

Qualifications & Skill Requirements

Knowledge, skills and abilities

 

  • Utmost confidentiality.
  • Interpersonal and team working skills – able to build relationships internally and externally.
  • The ability to work in a fast-paced environment and to tight deadlines both under guidance and using own initiative, willing to support others.
  • Agile, multi-tasking approach/attitude.
  • Client facing experience and a commercial mindset.
  • Self-management – able to effectively manage and plan personal workload.
  • Self-learning – able to take the initiative to find out about areas in which knowledge may be lacking, able to find people or resources to help, able to make time to add to personal knowledge and learning.
  • Attention to detail and great organisation skills.
  • Excellent telephone manner.

 

Essential requirements:

  • Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential
  • Demonstrable experience in a similar role
  • Proven diary management skills, with exceptional standard of written and verbal English
  • Competent with Microsoft Office suite
  • Well presented
  • Clean driving licence and flexibility on hours

 

Personality profile:

  • Highly confidential and resilient
  • Excellent interpersonal skills
  • Detail-orientated, focused and responsive
  • Excellent multi-tasker
  • Self-management – able to effectively manage and plan personal workload.
  • Self-learning – able to take the initiative to find out about areas in which knowledge may be lacking, able to find people or resources to help, able to make time to add to personal knowledge and learning.
  • Attention to detail and great organisation skills.
  • Excellent telephone manner.

 

Working Conditions

This role is based at their offices in Suffolk.  You may be required to travel within the UK, with occasional overnight stays.

 

 

 

 

 

Hendronpearce Limited, 24 Northgate Street, Bury St Edmunds, Suffolk IP33 1HY
Company Registered in England No. 08825673